Let Mendiola check a company's close

Choose Manual or Automated for a company, schedule the close checks, read what holds a period, and know what still needs a person.

Each monitored company closes one of two ways. With Manual, staff close the books in Juan and ask for the closing review when they are done. With Automated, Mendiola runs its close checks over the company's latest ended period first. A clean period goes to Review requested without anyone asking, and the closing review can start straight away.

An automated close reads the company's books in Juan. Where Mendiola is allowed to write in the company's Juan, it can also draft accruals for recurring bills and propose how to reconcile open bank lines; nothing is posted or reconciled until a person approves it. See Approve or reject what Mendiola proposes in a close. It never locks anything. Staff still close the books in Juan, a reviewer still reviews, and a manager or partner still signs off.

Before you start

The automated close must be turned on for your firm by Mendiola. It is off for every firm until then, and How this company closes does not appear in Company settings.
Only an admin can change how a company closes, and only on an active company.
Closing monitoring must be switched on for the company first. Choosing Automated without it is refused with "Switch closing monitoring on first."

Choose how a company closes

Open Company settings → Tax & closing → Closing for the company.
Under How this company closes, choose Manual or Automated.
For Automated, set the schedule: monthly, weekly or daily at a time in Manila. A close starts within five minutes of that time. Choose Off if the close should run only when someone clicks Run close now.
Switch on Also run the closing review after a clean close if the review should start by itself.
Save. The card shows when the next close will run.

The review that starts by itself is started in the name of the admin who chose Automated or switched the review on. If that admin can no longer start the company's review, the close records why no review started, and a reviewer starts it by hand.

Switching back to Manual stops the schedule and keeps your settings, so choosing Automated again restores them. Switching closing monitoring off, archiving, or restoring the company also makes it Manual.

Run the close now

On the company's Closing page, click Run close now. Anyone who can work on the company can run it. Mendiola takes the latest ended period only, while it is still open. If that period is already requested for review, in review or signed off, it says so and runs nothing: an older period that is still open stays with your team.

Only one close runs for a company at a time. While a close is running, the books cannot be locked.

What the close checks

The close follows the built-in Closing skill in Firm brain, which lists every phase and step and says who does each one today. Mendiola checks, month by month:

That it read the company's own organization in Juan, and read the period in full.
That every document received is in Juan, with no drafts left in the period and the cut-off right.
That bank statements cover the period, ledger cash ties to them, and nothing looks duplicated.
That receivables and payables tie to their control accounts, and suspense and wrong-sign balances are clear.
That the trial balance balances and the result reaches equity, and how much each line moved.

A quarter is checked one month at a time. A year may be too long to check in one run; the close then says so and stops, rather than calling part of the year clean.

Read the result

Result	What it means	What happens to the period
Clean	Every check that holds a close passed, for every month of the period	Moves to Review requested, shown as requested by Mendiola
Held	Something holds the close; each item says what it is and where to fix it	Stays Open
Stopped	The company was set to Manual, archived, or its monitoring switched off while the close ran	Stays as it was
Failed	Juan could not be read, or the close ran out of time	Stays as it was

A check that could not be verified holds the close, just as a failed one does. Findings that need judgement, such as a variance to explain, do not hold it: they are listed for the reviewer.

Some steps are always a person's, such as comparing the client's own listing with Juan by reference, booking accruals other than those of recurring bills, and reading tax positions from Compliance and Exposure. The result lists them; it never marks them done.

Fix what holds a period

Open each held item's link, put it right in Juan or in Mendiola, then click Run close now again or wait for the next scheduled close. Missing bills are entered from Documents as usual: the close never enters them for you.

After a clean close

The period is in Review requested. If the review was switched on, it is already running. A manager or partner signs the period off as usual; the sign-off does not warn that nobody asked for a review, because Mendiola did.

Locking comes after sign-off. See Lock a company's books through a month end.

Limits

An automated close never posts or reconciles anything in Juan without a person's approval. The drafts and proposals it prepares are described in Approve or reject what Mendiola proposes in a close.
The close's checks read Juan as it stands when they run. A change made in Juan afterwards is seen at the next close.